IMPLEMENTATION & MIGRATION
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Smokeball
HubSpot
Migrate Smokeball Matters to HubSpot with Absolute Precision
Stop wrestling with legal-specific database silos and start scaling with a modern growth stack. Our proprietary transformation layer maps your Smokeball Parties and Matters directly into HubSpot CRM with zero data loss.
100%
Mapping Fidelity
72 hrs
Average Cutover
450+ hrs
Manual Entry Saved
"How do Smokeball 'Parties' and 'Related Contacts' map to HubSpot?"
Our in-house engine identifies the unique role of every Party in Smokeball and converts them into HubSpot Contacts while maintaining complex cross-object associations automatically.
"Will my Matter-specific custom fields survive the transition?"
Yes, SuprSwitch uses native schema mapping to replicate your specific legal practice area fields into HubSpot Custom Properties or Custom Objects without manual configuration.
"What about the historical Matter notes and document metadata?"
Our proprietary transformation layer extracts all historical activity logs and timelines, reconstructing them as HubSpot Engagements so your legal team sees the full history.
Why SuprSwitch
Superior Legal Data Transformation
Generic CSV imports fail when handling the complex relational structures of legal software like Smokeball. SuprSwitch is built for legal-to-CRM precision.
Relational Integrity
We preserve the intricate web between Matters, Parties, and Roles so you don't lose the context of your legal files.
High-Velocity Engine
Our direct data extraction bypasses the typical rate limits and formatting errors associated with standard export tools.
Smart De-duplication
Automatically clean up duplicate contacts often found in legal databases during the transformation process.
Pipeline Alignment
Move beyond basic contact info by mapping Matter Stages and practice area data to HubSpot Pipelines.
Trusted by 200+ sales-led teams who migrated off
Data Coverage
Comprehensive Coverage for Legal Data
We map every Smokeball data point to its ideal destination in the HubSpot ecosystem.
Parties
All records
Parties
Contacts
💡 Mapped as Contacts with specific Association Labels (Client, Co-Counsel, Opposing Counsel).
Matters
All records
Matters
Deals
💡 Converted into Deals or Custom Objects with Practice Area metadata preserved.
Matter Notes
All records
Matter Notes
Notes
💡 Reconstructed as threaded Note Engagements on the relevant HubSpot record timeline.
Email History
All records
Email History
Communications
💡 Direct extraction of archived communications into HubSpot Activity timelines.
Critical Dates
All records
Critical Dates
Properties
💡 Mapped to HubSpot Date Properties for automated task and workflow triggering.
Referral Sources
All records
Referral Sources
Tracking
💡 Source attribution logic is maintained to ensure accurate marketing ROI reporting.
Under the Hood
The SuprSwitch Transformation Layer
Our proprietary technology handles the heavy lifting that standard integration tools simply can't touch.
Direct Extraction
In-House EngineWe utilize a proprietary direct data extraction method that accesses your Smokeball database structure without relying on brittle third-party connectors.
Deep Mapping
Schema LogicOur native schema mapping engine understands legal data hierarchies, ensuring many-to-many relationships remain intact during the move.
Pre-Load Validation
Data SanityAutomated validation scripts verify every Matter and Party record against the destination HubSpot schema before the final cutover.
Type Casting
Field CastingIntelligently cast Smokeball picklists and dropdowns into HubSpot Enumeration properties to maintain reporting consistency.
100% Data Fidelity Guarantee
We verify record counts and field values in before sign-off. Any discrepancy is fixed before you go live.
30-Day Post-Migration Support
A dedicated migration engineer is available for 30 days post-launch to fix any data issues that surface after your team starts using.
SOC 2 Compliant Process
Data is encrypted in transit and at rest. We never store your credentials — OAuth tokens are used and revoked per migration.
Migration Architecture
Four Steps to Modern Legal CRM
A structured, secure process to move your firm from Smokeball to HubSpot.
1
Discovery & Extraction
Our in-house engine performs a deep scan of your Smokeball database to identify all custom matter types and party roles.
Day 1
2
Native Schema Mapping
We apply the SuprSwitch transformation layer to align legal data structures with HubSpot's Contact and Deal objects.
Day 2
3
Pilot Validation
A subset of your data is moved to a HubSpot sandbox for your review to ensure field fidelity and association accuracy.
Day 3
4
Production Cutover
Final delta sync and full cutover of all historical records, ensuring your team starts in HubSpot with a complete history.
Day 4
End-to-end encryption ensures your sensitive client legal data is never exposed during the transformation process.
Proprietary logic handles the conversion of Smokeball's unique 'Matter Status' into HubSpot's 'Pipeline Stages'.
Maintains the link between individual contacts and their respective Law Firms/Organizations.
The Human Element
Beyond Automation: In-House RevOps Experts
Our proprietary engine handles 99% of the heavy lifting, but every CRM has strict platform limitations. When HubSpot restricts automated imports for complex workflows or proprietary activity history, our in-house RevOps professionals step in.
We manually rebuild the business logic that machines can't touch, ensuring your new environment is perfectly tuned and ready for your sales team on day one.
What our experts handle manually:
Complex Workflows & Automations
Automated engines cannot migrate business logic. We manually translate and rebuild your HubSpot automations natively in HubSpot.
Restricted Activity History
Some historical data types are locked by HubSpot. Our team uses creative data-structuring to ensure no context is lost.
Custom Object Architecture
When standard mapping isn't enough, we architect and deploy custom objects in HubSpot to match your exact sales motion.
Choose the Migration Plan That Fits Your Business
Whether you want complete control or expert guidance, we’ve got you covered.
Self-Service
$499
Starting price, up to 50,000 records
Access to all supported CRMs
Free Sample migrations
Real-time Preview
Migration Analytics Report
Guided Migration
$999
Starting price, varies on volume.
Everything in Self-Service +
Selective Data Migration
Expert Migration Guidance
Data Mapping Support
Data Quality Management
Custom Migration
$Talk to us
Custom quotes for complex migrations.
Everything in Guided Migration +
Complex Field Transformations
Industry-Specific Customizations
Legacy System Integration
Complex Data Filtering
FAQs
Common Questions About Migration
Mapping
How do you handle the different types of Parties in Smokeball?
We map Smokeball 'Parties' to HubSpot 'Contacts' and utilize HubSpot 'Association Labels' to denote if they are a Client, Defendant, or Witness.
Documents
Does SuprSwitch migrate actual PDF and Word documents from Smokeball?
While we migrate the metadata and links to documents, we recommend a secondary sync for the physical files themselves to HubSpot's File Manager or a connected SharePoint/Box drive.
Scope
Can we filter which Matters are migrated to HubSpot?
Absolutely. We can map specific Smokeball Matter types (e.g., Family Law vs. Real Estate) to different HubSpot Pipelines or Custom Objects.
Technical
Do I need to provide a CSV export from Smokeball?
SuprSwitch uses a direct data extraction method through our proprietary engine, ensuring we capture data that standard user-level exports often miss.
Cleanliness
What happens if I have duplicate contacts in Smokeball?
We perform an automated de-duplication pass during the transformation layer phase, merging identical party records based on your preferred logic.